Managing Reusable Content in a Multiple Author Environment

A team authoring environment brings challenges.  Shared text, tables, screenshots and multimedia assets are often changed or updated. Somehow they must be kept “in synch” among the authors. At the same time, chunks of repetitive content are often reused for different audiences (in-house vs. public facing) and different outputs (print vs. online.) This session will explore solutions to help manage these challenges. While many of these techniques are not tool-specific, John will use Adobe RoboHelp 2017 to demonstrate these tips:

  • User Defined Variables (UDV) – A project-wide technique to manage changes to product names, prices, “boilerplate” snippets.  You can manage those contingencies quickly using a UDV placeholder. Use a script to universally retrofit a project and create variables on the fly
  • Snippets – Convert paragraphs, tables, screenshots and even multimedia tutorials to a snippet and make it possible to populate changes throughout a website in one go
  • Conditional Build Tags (CBT) – CBTs help you customize content for multiple audiences, yet maintain a single content source
  • Low tech alternatives to source-control – use “Live Linking” of assets such as CSS, master pages, images, multimedia and PDFs to keep authors on the same page

Tools & Technologies
Location: Date: September 7, 2017 Time: 3:25 pm - 4:15 pm photo of John Daigle John Daigle